Administrative Coordinator

Location: Madison, WI
Compensation: $23–$28/hour
Type: Temp-to-Hire
Schedule: Monday–Thursday, 7:00 AM–4:00 PM | Friday, 7:00 AM–12:00 PM
Work Environment: 100% Onsite | Business Casual
Benefits: Medical, dental, vision, and 401(k) available for eligible employees

Overview

A growing subcontractor is seeking an Administrative Coordinator to support daily purchasing, inventory tracking, and data entry efforts to ensure materials are available for service teams in a fast-paced environment.

Responsibilities

• Process purchase orders, order materials, and track order status within the ERP system.
• Maintain accurate inventory records, assist with cycle counts, and help resolve discrepancies.
• Communicate with vendors regarding pricing, availability, and order issues.
• Perform data entry and support documentation, billing, and reporting tasks.
• Assist with returns, material coordination, and general operational support.

Requirements

• 2+ years of construction industry experience.
• Experience in purchasing, inventory, or administrative support.
• Strong attention to detail with accurate data entry skills.
• Comfortable working in ERP systems and Microsoft Office (Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and solid technology aptitude.

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