Accounts Payable Clerk

Department: Accounting
Location: Midland, Texas
Employment Type: Full-Time, Exempt

Position Summary

We are seeking an Accounts Payable Clerk to manage the day-to-day processing of vendor invoices, expense reports, and payment runs. This position is responsible for ensuring invoices are accurately coded, properly approved, and paid on time while maintaining accurate financial records and positive vendor relationships.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with a high volume of transactions. Experience in the oil & gas, midstream, energy, or related industries is preferred.

Key Responsibilities

• Review, code, and process vendor invoices and field tickets for accuracy, proper approval, and appropriate cost coding to jobs and cost centers.

• Prepare and process weekly check runs, ACH payments, and wire transfers in accordance with vendor terms and established payment schedules.

• Match invoices to purchase orders and receiving documentation and investigate and resolve discrepancies.

• Communicate with vendors and internal personnel regarding invoice discrepancies, approvals, and payment status.

• Maintain accurate vendor records, including W-9s and supporting documentation.

• Assist with 1099 reporting and vendor compliance requirements.

• Reconcile accounts payable ledgers and vendor statements and resolve outstanding items.

• Assist with month-end close activities, including AP reconciliations and supporting schedules.

• Maintain organized and accurate accounts payable documentation and electronic records.

• Support internal and external audits by preparing requested AP schedules and supporting documentation.

• Assist the Accounting Manager and accounting team with additional accounting projects and responsibilities as needed.

Qualifications

• High school diploma or equivalent required.

• Associate’s degree in Accounting, Finance, Business, or a related field preferred.

• 2+ years of accounts payable or general accounting experience preferred.

• Oil & gas, midstream, energy, construction, or similar industry experience is a plus.

• Working knowledge of accounts payable processes and general accounting principles.

• Familiarity with 1099 reporting and sales/use tax fundamentals preferred.

• Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines.

• Proficiency in Microsoft Excel and accounting or ERP software; QuickBooks experience is a plus.

• Strong organizational and problem-solving skills.

• Excellent attention to detail and accuracy.

• Strong written and verbal communication skills.

• Ability to communicate professionally with vendors, field personnel, and internal departments.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Compensation & Benefits

• Salary Range: $50,000–$60,000 annually, depending on experience

• Medical, dental, and vision insurance

• Full-time benefits package

• Opportunities for professional growth and expanded accounting responsibilities

Compensation will be determined based on experience, qualifications, and relevant industry knowledge.

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