- Entry Level |
- Chicago, Illinois
Program Coordinator
Job Title: Program Coordinator
Industry: Healthcare Administration
Location: Chicago, Illinois
Pay: $20-30/hr
Schedule: M-F (fully onsite, 8:00 AM–5:00 PM)
Benefits: For eligible employees we offer medical, dental, vision, and 401K.
Why this opportunity?
Our client is a leading academic healthcare organization seeking a Program Coordinator to support departmental operations, executive coordination, budgeting, communications, and special projects.
Job Description:
- Support department operations through calendar management, meeting coordination, travel arrangements, and event planning
- Assist with budget tracking, purchase orders, invoice processing, expense allocation, and financial reporting support
- Prepare presentations, reports, internal communications, correspondence, and program materials
- Coordinate large-scale meetings and events involving multiple stakeholders
- Support executive and departmental leadership with administrative and project coordination
- Maintain records, personnel files, certification tracking, office resources, and departmental procedures
- Screen resumes and support recruiting coordination and onboarding activities
- Manage website and content updates, program communications, and marketing support initiatives
- Serve as liaison across departments, vendors, physicians, and leadership to support smooth program operations
- Support special projects requiring discretion, organization, and management of confidential information
Qualifications:
- Bachelor’s degree or 4 years of directly relevant experience in lieu of degree
- 5+ years of business office, program coordination, executive support, or project support experience
- Strong Microsoft Office skills, including advanced PowerPoint, Excel, and Word
- Experience supporting multiple priorities in a deadline-driven environment
- Strong organizational, communication, and interpersonal skills
- Healthcare, executive support, or multi-stakeholder coordination experience preferred
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